VENDOR INFORMATION:

We are looking for vendors for our 2024 show.  If you are interested in vending at the event please send an email to topnotchpromoteam@gmail.com.  

Top Notch Promotions

Food Vendor Agreement 

This agreement is by and between Food Truck Vendor and Top Notch Promotions for the 2024 Southern Illinois Showdown. 

Vendor/Applicant Name _________________________________________________

Name of Food Truck ____________________________________________________

Menu Items to be Sold   __________________________________________________

______________________________________________________________________

______________________________________________________________________

Mailing Address ________________________________________________________ 

City__________________________________________________________________ 

State_____________________ Zip Code____________________ 

Phone (Day)___________________Phone (Evening)_________________ 

E-mail Address _______________________________________________

• $250 Thursday through Saturday

• $200 Saturday only

Food Truck Vendor will:

 • The vendor fee will be:

• $250 for Thursday through Saturday set up

• $200 for Saturday only set up

 • Vendors will be provided with 2 Passes into the event if this is not enough please let us know.

 • Provide a quality food product and a food truck that is staffed by clean, professional and courteous personnel.

 • ALL food vendors must provide Product Liability Insurance for sale or distribution of any products (i.e. food, beverages, etc.) at the event.  Each vendor (an entity in the business of making a profit) must provide a certificate of insurance which provides for $1,000,000 Products Liability Insurance and must name Top Notch Promotions as Additional Insured. 

• Vendors must follow all rules set forth by the State of Illinois for food vendors and are solely responsible for meeting all requirements. Inspectors will be on site to license and inspect vendors. 

• Vendors must have an Egyptian Health DepartmentFood Service Permit.  For a copy of their requirements & guidelines, contact the Environmental Health at the Egyptian Health Department at 618.273.3326. 

• Vendors must bring their driver’s license as proof of identification.

• Agree to indemnify fully and hold harmless Top Notch Promotions and the Saline County Fairgrounds its officers, employees and agents against all damage claims, liabilities and causes of action of every kind and nature. 

• Comply with all health and fire permits, where applicable, at own expense. 

• Responsible for keeping the food area attractive before, during and after the festival. 

• Ensure that grease and abrasives will not be disposed of on event property except in designated garbage dumpsters. 

• Insure food trucks have prices posted which will be visible to the public in signage that is professional in appearance and size. 

• Ensure that food trucks will be staffed and open the entire length of the festival. 

• Vendors and their employees shall use every measure to protect the festival site from all damages. Vendor shall be responsible for damage caused by him or her to buildings and grounds. 

• Vendors will remove all trash in the immediate food area during setup and breakdown. Trash receptacles in the food area cannot be used for discarding food, grease or other waste materials. Garbage dumpsters are provided for your use. No trash is allowed to be left in the food area after breakdown. 

• Set up begins at 7:00 a.m. on Thursday. 

• All appropriate Fire Extinguisher equipment must be on site at your booth the entire time period of the event.

• 2 Passes to the event will be given to the vendor to be utilized as promotional marketing on the vendor's social media.

• Please make sure to tag Top Notch Promotions and the Southern Illinois Showdown event page. 

 • No rain/weather refunds will be granted.

• Agreement with payment must be received by the day of the show Friday June 14th.   

POWER 

• Vendors Should provide their own power source in case of emergency.  Saline County Fairgrounds Does have hook ups, but we cannot Guarantee constant operation and function. 

CHECK-IN, SET-UP AND BREAK-DOWN 

• All vendors must check in at the main gate.  

• Food Vendors must be open and staffed for the entire duration of the event. 

CANCELLATIONS 

The Southern Illinois Showdown will be held, rain or shine. If a vendor chooses not to participate in the event, the vendor fee WILL NOT be refunded. 

THE VENDOR CERTIFIES THAT THE INFORMATION ON THE VENDOR CONTRACT IS A CORRECT.  THE VENDOR UNDERSTANDS THAT FAILURE TO FOLLOW VENDOR PERMIT TERMS AS DESCRIBED AND STIPULATED HEREIN WILL RESULT IN INELIGIBILITY FOR THIS AND FUTURE EVENTS. THE VENDOR FURTHER AGREES TO ABIDE BY ALL TERMS OF THE VENDOR PERMIT FOR THIS EVENT AND TO HOLD HARMLESS AND INDEMNIFY TOP NOTCH PROMOTIONS and THE SALINE COUNTY FAIRGROUNDS AGAINST ANY CLAIMS ARISING BY VIRTUE OF THEIR OCCUPANCY OF VENDOR SPACE AND PARTICIPATION IN THIS EVENT.

______________________________________            __________________________ 

Vendor Signature   Date Signed 

______________________________________________________________________

Printed Vendor Name 

______________________________________________________________________ 

Vendor Business Name (please print) 

Please list all staff member’s names: 

1.  _______________________________________________________________

2. _______________________________________________________________

3.  ______________________________________________________________

4. _______________________________________________________________

5. _______________________________________________________________